If you receive an error message when logging into the Portal, please allow up to 1-3 business days after accepting your offer of admission to log in.
Most error messages are due to improper format and size. Please ensure your file is in PDF or JPEG format and no more than 5 MB in size.
2. If you are submitting your Certificate of Immunization or Influenza vaccine, click on the "You have pending forms" link or the "My Forms" tab at the top of the webpage.
Select and complete the correct form: "VCU Certificate of Immunization Form" or "Influenza Form".
At the end of the form, click on the "Select File" button to upload a copy of your vaccine record. Please only upload files in PDF or JPEG formats, up to 5 MB in size. If you have more than one file to upload, click "Select File" again as needed.
After uploading your supporting documentation, press "Submit" to sign the form.
Online forms submitted without uploaded documentation will be considered incomplete, resulting in a possible hold on your account.
3. If you have already submitted your Certificate of Immunization and need to update your record with additional vaccines (other than the flu vaccine), no other online forms need to be completed. You will only need to upload a copy of the vaccine record. Examples include updated vaccines for Tetanus, Hepatitis B, etc.
Go directly to the "Document Upload" tab at the top of the screen.
Choose "Immunization Vaccine Documentation" under Document Type.
Click on the "Browse" button to upload the desired file. Please only submit PDF or JPEG files up to 5 MB in size.
4. Please allow up to 15 business days for your records to be updated.
Please do not submit records multiple times.
Student Health will send you a secure message through the Portal if there is an issue with your submission. Please do not ignore these messages.
You can check the status of your submission in the Web Portal under the "My Profile" tab. If your vaccine is listed under "Immun. History", then your documentation has been processed.
NOTE:
If you received vaccines at Student Health or a Student Health vaccination event, you do not need to submit documentation as it is already in our system.
If your vaccine was through VCU Health Systems (or any other outside facility), you will need to submit documentation to Student Health.
Health Sciences Students
Health Sciences students only refers to individuals enrolled in the schools of Dentistry, Health Professions, Medicine, Nursing or Pharmacy.
1. Even if your Health Sciences program requires you to submit a Certificate of Immunization to its office, you will still need to submit a separate copy to University Student Health Services.
2. Health Sciences students MAY be required by their clinical sites to have an annual flu vaccine.
If flu vaccine is required, documentation must be submitted by your program's deadline. If your program starts in January, please submit updated flu vaccine documentation as soon as possible to avoid being excluded from clinical settings.